Welcome

Welcome to our blog!  Students often ask about the many initiatives and projects going on in the Office, so this blog was started as a way to communicate with our community.  Here you can find information and learn about what the Office of the Vice-Provost Students is up to, about ways to get involved in current and prospective projects, and provide feedback on upcoming initiatives.

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Review, Refresh and De-Stress at Exam Jams across U of T

Helping first year U of T students de-stress while they are heading into the hectic final exam period is the entire point of Exam Jam.  First launched by the Faculty of Arts and Science in April 2012, Exam Jam has become an important respite for students across the University wanting to review, refresh and de-stress  in this hectic period – it has also proven very popular among students, even getting a positive shout-out in an international weekly newspaper .

“Each campus has taken a slightly different approach as to how they run their Exam Jam”, notes Vice-Provost, Students  Professor Jill Matus, “but the important point is that students recognize the value of taking breaks and that they have opportunities to de-compress. Exam Jam allows this in an organized and a safe environment.  It draws on the professional resources of our student health and wellness centres and on the creative programmatic initiatives of student life offices, student groups and ancillary units such as Food Services.  They have all collaborated on a host of wonderful offerings.”

First out of the gate this year, was UTSC which hosted events April 1-4 that included free fitness classes, academic advising and career counselling, facilitated study groups and a lounge where students could find health snacks, leave supportive messages for one another, and just hang out. At UTM, activities also began on April 1 with De-Stress Week in the Library and culminated in the campus Exam Jam on April 10 in the Instruction Centre.  Hosted by the Historical Studies Department, HCC, utmONE,genONE/utmPLUS, and the offices of Student Life and the Dean of Academics, facilitated study groups, de-stressing activities by Peer Health Educator, live music, healthy snacks, and giving back thank you cards were among the activities.

On April 8-9 and 16 approximately 1400 students participated on the downtown campus  in the Faculty of Arts and Science’s Exam Jam and Faculty of Applied Sciences and Engineering’s Exam Jam .   Students were able to take part in dedicated study sessions, find open study space, get some free healthy snacks and participate in fun activities – like the Pet Therapy Station where students got to meet Cairn Terriers Ginger and Henry! (see photo). The Faculty of Arts and Science co-sponsored the event with ASSU (Arts and Science Students Union), and partnered with Kinesiology and Physical Education, Health and Wellness, Academic Skills Centre, Food Services and Hart House in offering this term’s programming.  Together they pooled their resources and talents into a host of fun activities, including the aforementioned Pet Therapy Station, as well as button-making stations, life-sized Jenga, free massages and make your own stress balls and balloon animals.  Arts and Science also coordinated study sessions with nine participating academic units (Astronomy, Chemistry, Classics, Math, Economics, Kinesiology, Philosophy, Politics and Psychology), all of which offered course review sessions with faculty members, TAs or Peer Tutors.  First and second year course instructors were invited to host study sessions.

Several new initiatives appeared at the Arts and Science Exam Jam including the introduction of a Blue SpaceBlue Space is a campaign designed by the Health and Wellness Centre to help de-stigmatize mental health issues. Similar to the highly successful Positive Space campaign where safer and more inclusive spaces for LGBTTIQQ2S have been identified around campus with rainbow triangle stickers and posters, Blue Space identifies a place where students can safely discuss how they are feeling: stressed, happy, sad, proud, apprehensive, etc.  Blue Space is a new campaign launched on Campus in late Fall 2012 and is expected to expand in the coming months.  Other new initiatives were planned by various participating departments, including several Colleges. Students could decorate cookies with the Healthy U Crew, visit De-stressor Lounges, take a free Zumba classes and chill-out at colouring stations. These fun activities were available to students from April 4 to 10.

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Wait Time Reductions and No Caps at CAPS

At the University of Toronto, mental health services are delivered by health professionals — primarily psychologists and psychiatrists.  On the downtown campus services are provided through Counselling and Psychological Services (CAPS) or Health Services.  

CAPS provides service to full- and part-time undergraduate and graduate students. The majority of students (95%) visit CAPS for 12 sessions or less and their assessed needs determine the duration and type of care.   There is now no limit on the number of CAPS visits a student can make although, as care progresses, a clinical assessment may determine that a student would be better assisted through a long-term community-based resource. CAPS will facilitate the transfer of care to a community-based psychiatrist or mental health facility and will provide support until the student has fully engaged the community-based service. 

All students seeking mental health services through CAPS have an initial ‘point of care’ or ‘intake’ appointment with a psychologist.  During this appointment the psychologist undertakes a clinical assessment and determines a ‘care pathway’ for the student.  Generally, the time from a student’s first contact to an intake appointment (in person or by phone) is 1.58 days but could be up to three days.  This initial assessment helps to determine the timeline for the next course of action.  The urgency and severity of assessed need determines how quickly a student  will be seen by CAPS or Health Services. Those assessed as ‘emergent’ are seen on the same day by an on-call clinician in CAPS or, if a CAPS professional is unavailable, by a physician in Health Services.  Those in ‘urgent’ need will be seen that day by a physician in Health Services or within two to four days by CAPS.   If there is any delay in the scheduling of follow-up appointments it is because CAPS or Health Services is unable to make personal contact with a student.  Out of respect for a student’s privacy, the services do not communicate through email or leave detailed voicemail messages. To help alleviate this delay, the use of text messaging is being explored.

The urgency and severity of assessed need will also have an impact on the care options that are recommended.  CAPS offers individual counselling (for those students requiring this kind of support) as well as a variety of group sessions for students.  Embedded faculty-based counsellors are an increasingly popular option for students, as are CAPS skills-building workshops (created to address common issues for which students seek assistance for at CAPS). Students may be referred to Counseline a service for undergraduate Arts and Science students, to Peers are Here support drop-in group and workshops, and to services at the Academic Success Centre. To learn more about these services and options, visit the CAPS website at http://caps.utoronto.ca/main.htm

Information on UTM’s Health & Counselling Centre  is available at UTM: http://www.utm.utoronto.ca/health/health-promotion/mental-health

Information on UTSC’s Health & Wellness Centre, is available at: http://www.utsc.utoronto.ca/~wellness/

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NEW TOOLS FROM ACORN (Accessible Campus Online Resource Network)

During the last two weeks of February, University of Toronto students may have noticed some changes to the Student Web Service.  First, they would have encountered a new ‘landing’ page when logging on to www.rosi.utoronto.ca.  Second, there were some new applications added to the website–Course Finder and Degree Explorer. Third,  there’s an application that helps to chart variations on program selection. 

The landing page also introduces the Accessible Campus Online Resource Network (ACORN) so that students can now begin to see how the student information system is beginning to change as part of the NGSIS projects.  The landing page is light on text (for U of T), has greater use of visual icons and an easily recognizable News and Alerts sections so students can see quickly if there is a system problem with ROSI or urgent information.

The most significant innovations for students will be found in the new applications.  Course Finder is U of T’s official publicly available list of undergraduate courses for the Faculty of Arts & Science, Faculty of Applied Science and Engineering, University of Toronto Mississauga and University of Toronto Scarborough.  This application is available to all undergraduate students and allows students to look for courses using a Keyword Search; it permits filtering of information by division, campus, term, weekday, time, credit and course-level; it gives detailed course information; and, it creates lists of ‘Favourites’ that can be saved for future use.

Degree Explorer is, as its name suggests, a degree planning tool.  Available to upper-year students in the Faculty of Arts and Science, Faculty of Applied Science and Engineering, and UTSC, this application makes it possible quickly to review academic history and degree requirements. The planner can also be used to determine how future course combinations might be used to meet graduation requirements.  Although currently available to senior students only, it is expected that all FAS students will have access by the end of March 2013.

So far, feedback on these new offerings has been positive from students.  Let us know what you think by completing the ‘Send Feedback’ form on www.rosi.utoronto.ca/  You can also view the presentation on NGSIS that was made to the University Affairs Board here (http://www.governingcouncil.utoronto.ca/AssetFactory.aspx?did=9436) :

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Course Evaluation Time!

It’s almost time for course evaluation for all courses ending in the Fall 2012.  This year an online system of course evaluations will roll-out to all arts and science units across St. George, UTM and UTSC as well as to the Faculty of Nursing.  This new system was piloted in several Faculty of Arts and Science programs, at UTM and UTSC  last summer and fall — it is now being expanded to include all units.  The Centre for Teaching Support and Innovation (CTSI) has developed a video to encourage student participation in the new online system.  Watch the video:

http://www.youtube.com/watch?v=40VOEPm6pUk

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CAMPUS ROOM FINDER makes finding meeting space easier for students

Finding temporary meeting space for recognized campus groups just got a lot simpler.  With the launch of Phase I of Campus Room Finder (http://campusroomfinder.studentlife.utoronto.ca ) in May, an online and mobile friendly application, students from recognized campus group can search for available space at the St. George Campus that is managed through the Office of Space Management (OSM), Hart House and Student Life.  This online database is searchable by date and allows for further filtering on features such as room type (i.e. classroom or general-purpose meeting room), accessibility, types of A/V equipment, etc.  Detailed information on room size and capacity, location, images of the room and building address are also available in the room finder.  Students can easily compare rooms, as well as save and email their search results for future reference.  To simplify the booking process in Student Life managed space (Centre for International Experience, Multi-faith Centre and Sussex Clubhouse), a new online request form is available. For OSM and Hart House, students will need to contact these offices directly to book spaces for events and activities.

Campus Room Finder was developed in response to a recommendation of the Advisory Committee on the Temporary Use of Space (http://www.viceprovoststudents.utoronto.ca/actusdraft.htm ) that called for the development of a database of temporary spaces available for booking by internal groups and the ability to book regular meeting space during an entire semester.  Other recommendations from the advisory committee were that the University minimize or eliminate the charges associated with student use of audio/visual equipment.  To address this recommendation, Professor Jill Matus, Vice-Provost, Students announced the waiving of day-time A/V charges (Monday to Friday 9 a.m. to 5 p.m.) for approximately 100 St. George classrooms that have standard teaching stations, and a trial project where the Office of the Vice-Provost, Students will cover most standard AV equipment charges for evening and weekend on-campus student group use. For further details, contact Joan Griffin (joan.griffin@utoronto.ca) in the Office of the Vice Provost Students.

“This application represents an impressive collaboration, with many coming together to help improve the student experience,” says Professor Jill Matus, Vice Provost, Students.  “Firstly, it began as a recommendation from students on the advisory committee; secondly, OSM, student life and Hart House needed to work together to develop the database of rooms; and finally, the Office of Student Life provided the technical expertise to develop the web-friendly application itself.”

As part of Phase II, the Campus Room Finder database will be extended to include space managed by other offices, such as the Faculty of Arts and Science colleges.

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U of T Reconfigures Work Study Program; More Students Eligible to Apply

Memo attached in PDF format and also available on-line at:  http://www.viceprovoststudents.utoronto.ca/letters/workstudy.htm

To:          University of Toronto Students
From:    Jill Matus, Vice-Provost, Students
Date:     May 30, 2012
Re:         Work Study Program

In its April budget, the Government of Ontario eliminated funding for the Work Study program. This decision was regrettable in that the program provided valuable work opportunities. For many of our students, it was their only job during their academic term, and the only work that encouraged experiential learning through application of the skills and knowledge gained in their academic programs.

Up till now, provincial funding to the University of Toronto was $2.5M, offsetting over 50% of our total expenditure for the program, though these funds were restricted to full-time, OSAP-eligible students from Ontario. While the loss of provincial funding is an additional burden on our finances, it also creates an opportunity to revisit the program design so that it better meets objectives for both our students and for the University of Toronto departments and faculty members that employ them.

The Provost has recently announced that we have reconfigured the program for Fall-Winter 2012-13 so that it can be more in line with our objectives for experiential learning opportunities for more of our students. Now that U of T is funding the program, we can expand the criteria for eligibility. In particular, students do not have to be OSAP eligible. We are also extending participation to include students who are part-time (at least 2.0 credits over fall/winter terms), international, or out-of-province. 

The University is now going to fund the program on the following basis: an employer contribution of 20% of student wages will be required, while the remaining 80% will be funded centrally. Faculty members will be able to use their Professional Expense Reimbursement Allowance (PERA) funds if they so choose, for the employer contribution.

With the ability to broaden the applicant field, and with the use of other funds (for instance, PERA and departmental funding), we will be able to consider new and exciting positions requiring more specific qualifications. Applications for Fall-Winter 2012-13 work study positions will open shortly.

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Name the New ROSI Winner Announced!

Vice-Provost, Students Professor Jill Matus announced the winning entry in the Name the New ROSI Contest at the University Affairs Board meeting on Tuesday, April 18.  ACORN (Accessible Campus Online Resource Network) is the winning entry, submitted by Kerry D’Costa, a student in the Doctor of Dental Surgery (DDS) program in the Faculty of Dentistry. Congratulations, Kerry!  He will be the proud owner of a new iPad.

“The name was selected,” says Professor Matus, “  because the committee liked its simplicity, the acronym works and it ties in well with our oak imagery—we have acorns in our tree in the U of T logo.”

The adjudication panel for the Name the New ROSI Contest met in early April and reviewed the nearly 1000 entries for the contest.  Submissions were received from undergraduate and graduate students representing a range of programs from across the University’s three campuses. 

In addition to Kerry’s winning entry, the committee would also like to acknowledge the entries from comparative literature graduate student Sarah O’Brien and UTM undergraduate management student Angelika Orgacki

Details on the implementation of the name for the NGSIS student suite of services will be rolled out over the next several months.

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Mobile App for BlackBoard Now Available

In response to student requests, the Vice Provost Students asked the Learning Portal team and the CIO’s office to develop the necessary support at U of T for the Blackboard Mobile Learn app, which enables students to receive course notifications and updates to course content from their mobile devices. The app can be used with both wireless and cellular networks. We are pleased to announce that the app is now available for U of T students!

Mobile Learn provides quick access to course announcements, grades, and allows students to contribute entries to blogs, discussion forums and journals but should not be used to add new content to your course (that’s what your desktop is for!)  It’s also not designed for assessment use such as tests, quizzes, surveys and assignments (and some media and file formats may not display on certain devices).  With this app, students will be able to get the latest information on all their courses and organizations using the Dashboard feature. 

“Having a mobile app for our Learning Portal is an important service for students,” notes Vice-Provost, Students Jill Matus.  “We know that U of T students have busy lives with many commitments. They spend time in classes and studying, working, taking care of family members or commuting to-and from campus. With Mobile Learn, they will hopefully save time and have an additional means of staying connected and engaged with the University.”

Students can download the app and login with their UTORid and password to access their courses and organizations.

Available on:

  • Android devices
  • Blackberry
  • iPhone / iPod Touch
  • iPad

Supported features:

  • View Announcements
  • View Grades
  • Create and comment on Blogs and Journals entries
  • Create Favourite courses list
  • Reorganize Favourite courses list
  • View and post to Discussion Board forums
  • Upload media as attachments to Discussion Board forums and Blogs
  • Add Announcements
  • Add text items and media within course content areas, e.g. Course Materials

To learn more about accessing and using Mobile Learn, please visit: http://uoft.me/act

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Name the New ROSI Contest for Students

The University is getting ready to make your life easier and save you time!  A new ROSI is coming! It will give you better access to services for:

  • Registration
  • Course Selection
  • Student Housing
  • Eating
  • Athletics and Intramurals
  • Campus Navigation
  • Clubs
  • Career
  • Arts & Culture 
  • Health 
  • Student Life
  • Advising
  • Convocation ….and so on

It will have so many features.  What it doesn’t have is a name!  

Enter the ‘Name the New ROSI’  contest for U of T students and win a prize!  The contest is sponsored by the Office of the Vice Provost, Students, and continues the engagement of students on the Next Generation Student Information Services Project (NGSIS) http://www.vpstudentsblog.utoronto.ca/?p=62 .

The Contest is open to undergraduate and graduate students currently registered at the University of Toronto.

Click here to ENTER www.namethenewrosi.utoronto.ca the contest online until March 30, 2012.

Prizes will include gift cards and iPad2

Learn more about the Next Generation Student Information Services (NGSIS), the project that will power these services at:http://www.ngsis.utoronto.ca/
Next Generation Student Information Services (NGSIS) – University of Toronto<http://vimeo.com/32516421> from UofTNGSIS<http://vimeo.com/user9054271> on Vimeo<http://vimeo.com/>.

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U of T Arts Council Celebrates Student Engagement in the Arts Awards

(Click image to view captions)

Students from across U of T’s diverse faculties and programs joined family members, staff and faculty on Wednesday, November 30, 2011 to celebrate student engagement and involvement in the arts.  Ten students were recognized for their accomplishments in everything from dance to illustration to stage production and art curating.

The University of Toronto Arts Council created the Student Engagement in the Arts awards in 2010 to recognize those UofT students – undergraduates and graduates – who are leaders in the arts community on campus, doing outstanding work outside the classroom, regardless of their academic affiliation.

“These awards recognize the wonderful contribution that students make to our arts communities at the University,” said Professor Jill Matus, Vice-Provost, Students. “Arts engagement on our campuses is thriving and this year’s winners have excelled in diverse pursuits from visual arts, illustration and curatorial projects to choreography, dance, and stage management.”

The students honoured with the award this year are: Maria Luiza Campos (visual art & curating); Karam El Masri (cinema); Hannah Fleisher (photography & arts administration); Shannon Garden-Smith (visual art); Kathleen Killin (dance & stage production); Klara Kovar (visual arts & arts administration); Pamela Lau (arts administration & curating); Nisa Mullaithilaga (dance); Patrick Murray (music); Emily Smit-Dicks (illustration & arts administration).

Among the qualifications for receiving an Engagement in the Arts Award is that students volunteer their time and that the work they undertake is not for an academic program or work undertaken in a course. The focus of the awards is therefore primarily – though not exclusively – on those many students across our campuses who use the arts to enrich the lives of those around them, but who might nevertheless be in a non-arts related discipline of study.

Nominations for the Arts Council Student Awards for Engagement in the Arts 2011-12 will open February 1, 2012. The deadline for submissions is April 30, 2012 information and forms will be posted online at: www.arts.utoronto.ca. The Arts Council welcomes nominations from all students, faculty and staff members who work with students involved, in any capacity, with the arts at U of T.

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U-elecT: Safe, Secure, Online Voting for Student Organizations

A critical consideration for anyone holding an election is the accessibility of that process to voters.  It is essential that all members of a student society have a reasonable opportunity to vote.  Election processes should be designed to serve, primarily, the voters.  Student societies should strive to provide voters with the maximum opportunity to enable them to exercise their rights with the least possible inconvenience.  U-elecT brings the voting booth to the voter and allows for every member to participate without trying to find the polling station and without standing in a line.  It is a most effective means of improving voter turnout.

Student societies looking to increase student participation in their elections and referenda have access to a free, secure electronic voting module called U-elecT (https://voting.utoronto.ca).  The current version of U-elecT has been in operation since February 2010, and has been successfully used by societies at the St. George and UTM campuses.  U-elecT is a free system that provides a flexible and convenient method for student societies to self-manage their voting process online while increasing accessibility for students who may not be available during the polling station times because of academic, personal or employment commitments, but who want to participate in the elections and governance process of their student organization.   

U-elecT is a tri-campus service available to all full-time and part-time student societies and groups, and has the capacity to serve approximately 100 student organizations at one time.  To date, student organizations have used U-elecT for society elections, referenda regarding fee increases, by-law and constitutional changes, and council executive elections.  The elections were all facilitated using U-elecT but run by the student societies directly, who did not have to worry about maintaining confidentiality of student records and data, printing ballots, setting up and staffing polling stations, and the counting and re-counting ballots. 

U-elecT provides an easy method of both voting and managing the voting process, by allowing for a unique society administration interface to establish and manage the election and a separate interface for students to vote.  Both systems are managed by the University’s UTORid system (so only registered students who are members of the society) can vote.  The system generates voter lists while maintaining the integrity of the society’s election process and each administrative staff (i.e. the CRO) signs an agreement to ensure he/she also maintains the confidentiality of student information.  Voter’s data is always kept separate from the actual vote data, so the anonymity of the voters is also maintained.

Students running for election can provide candidate statements that are available for students to view from within the voting module interface, so it’s easy to see who the candidates are and to vote for the candidate directly.  Multiple voting, lost ballots, and miscounts are eliminated;  the system also provides metrics directly to the student societies so election outcomes can be easily determined and quickly confirmed and announced.    It is hoped that in the interests of democratic practice, all student organizations will move to adopting U-elecT. Assistance is available in setting up a U-elecT voting module from the Student Life or Student Affairs offices on all three campuses.

Posted in Current Projects, Get Involved, Online Elections | 1 Comment

New 3M Student Award Honours Student Leaders – Nominations Open

A prestigious new undergraduate student award has recently been announced by the Society for Teaching and Learning in Higher Education (STLHE) and 3M Canada.  Called the 3M National Student Fellowships, these awards are for students actively engaged in leadership activities and who have shown an interest in advancing student learning.  Each award is worth $5,000, a total of ten awards will be presented to full-time undergraduate students at Canadian colleges and universities. 

Students must be nominated for this award and should be prepared to participate in an ongoing conversation around improving the quality of post-secondary education in Canada through membership on an advisory committee, attendance at a national conference and through various cohort activities through the year.  The goal of this award is to help build a cohort of students who are able to gather, reflect and grow at the national level. Nominees need to have completed at least one-session of full-time study but have not yet entered their final year of study.  Students who would like to find out more about the award are encouraged to review the information posted on the STLHE website at:   http://www.stlhe.ca/3m-national-student-fellowship/

The submission deadline for the inaugural round of application is January 7, 2012.

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GO Transit Now Easier for Full-Time U of T students

A new agreement between the University of Toronto and Metrolinx – operators of GO Transit – will make it possible for full-time U of T students to obtain a GO Transit Student ID which allows holders to purchase a student monthly pass, ten-ride student ticket or a PRESTO card.  Beginning Friday, October 14, 2011, The T-Card Offices on all three campuses will become the distribution centres for GO Student ID.  For more information on the T-Card Office locations and hours of operation, please visit the website at: www.utoronto.ca/tcard

Obtaining a GO Student ID is an easy process:  A student visits the T-Card Office, shows his or her valid T-Card and a GO Student ID is produced on the spot.   The GO Student ID must be kept with the student when traveling on a student 10-ride ticket, PRESTO or monthly pass for periodic ticket checks. The GO Student ID is valid for the entire period of full-time study and must be renewed each new school year.  For the 2011-12 school year, these cards expire October 31, 2012.

U of T information will be posted on the GO Transit site very soon.  In the meantime, more information about student passes is available at  http://www.gotransit.com/public/en/fares/studentid.aspx

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The View from 2012 – University Assesses Progress

The University of Toronto engaged in an extensive planning exercise from 2007-09 which included several task force reports, an extensive series of town hall meetings, consultation sessions, submissions and deliberation involving faculty staff, students alumni and governors.  The result of that process was a document called Towards 2030: A Long-term Planning Framework for the University of Toronto

It’s been three years since Towards 2030 and the University is now looking at the progress to date and what new challenges have emerged.  As part of this review, “the view from 2012,” the Provost is hosting town hall meetings across the University to engage students, faculty and staff on how we are doing in achieving the vision of  Towards 2030.  Meetings have been scheduled for all three campuses, consider attending:

Campus Date & Time Location
UTM Tuesday, November 8, 12:30-2:00 p.m. UTM Council Chamber, WD3130
St. George Friday, November 4, 2:00 – 4:00 p.m. Bahen Centre, 40 St. George Room BA 1160
UTSC November 14, 2011, 12:30-2:00 p.m. AA160

If you cannot attend a meeting, written submissions are also welcome! Check out the Provosts’ Website for details:

http://www.provost.utoronto.ca/academic_planning/the_view_from_2012.htm

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