New Report Responds to Feedback on Enhancing the Student Experience

Enhancing the student experience at the University of Toronto is an ongoing priority requiring constant feedback and innovation.  In 2010, the University sought to explore in depth aspects of the U of T student experience by delving further into areas that students themselves identified as being in need of attention.  That project developed into the most comprehensive qualitative assessment of the University of Toronto student experience in recent years and resulted in a report called In Their Own Words (2010).  

Last year, the Council on Student Experience, chaired by the Vice-Provost, Students, formed working groups to consider the themes that emerged from In Their Own Words. Seven working groups looked at the issues that came up most frequently in the focus groups: Co-Curricular Participation and School Spirit, Mentorship, Orientation and Transition, Quality of Service, Student-Faculty Interaction and Communication.  The groups produced reports and a series of approximately 50 recommendations addressing co-ordination, best practices and innovation in these areas. These are set out in U of T’s Response to in ‘In Their Own Words (2010)’.  To read the report, visit http://www.viceprovoststudents.utoronto.ca/uoftresponse.htm

The Council on Student Experience will be working on the implementation of many of the projects identified in the report during the coming year, as well as organizing pilots for some of the projects that are best tested in smaller communities before being instituted across the three campuses.  Some of the recommendations are already in operation – including the new St. George Campus Map  and the Flex-Dollars campus-wide meal plan options which allow students to use their meal plans at 40 dining establishments around the University.

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Finding Your Way at U of T –new campus map launched

It’s launch time for new initiatives around the university, and one of this year’s most exciting offerings is an interactive campus map (http://map.utoronto.ca/). In its first month of existence, the map has already had approximately 15,000 visits — with 895 unique visitors on September 6 alone! Each visitor stays on the map approximately 7 minutes!

The map is a mobile-friendly, Google-based, layered map that integrates and replaces the multiple versions of online campus maps, each of which used to feature different aspects of the University of Toronto’s St. George campus. The layering makes it easier to tailor your choices, for example: you can display ‘all’ the places to eat on campus, or ‘just’ those with microwaves or those that serve vegan food.  It also allows you to search for a location without knowing the name of the building, for example, you don’t have to know the Bookstore is in the Koffler Student Service Building. You simply have to Google ‘bookstore’ to find the location. 

The current version of the map includes layers for accessibility, food, wireless, student services and advisors (including registrars), car parking, bike racks, TTC subway stations, green sites (including green roofs and battery drop-off sites), safety, study spaces and washrooms. It is expected that new layers and features will be added to the map over time, including a more sophisticated search term capability and greater mobile accessibility as well as maps for the Mississauga and Scarborough campuses. 

The map was created through a partnership of Student Life, Office of Space Management and Information Technology Services.
Follow the map on Twitter @uoftmap!

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ASKme!

If you are a new student on the St. George Campus, here’s encouragement from fellow students, faculty and staff to just “ASKme” for assistance, directions or just a friendly “Hello”.  ASKme is a program encouraging those within the community to use their knowledge, experience and general friendliness to help create a supportive environment for new students.  Look for those ASKme buttons and don’t hesitate to make contact!

If you are a returning student, become an ASKme ambassador!  ASKme organizers make available materials –name badges, information sheets and a website — to those interested in being ambassadors.  The name badges help make ambassadors easily identifiable, while the tip sheets and website provide a full spectrum of information new students often need to know but wouldn’t necessarily find in their registration materials.  We hope that the program will help new students to feel more welcome, and to meet new people on campus while also providing formal acknowledgement of the support that ambassadors are likely already offering in an informal way. 

ASKme runs from September 6 to 16, 2011 and students are welcome as ambassadors – no specialized training or time commitments are necessary.  Ambassadors simply need to be willing to review the information found on the ASKme website (http://uoft.me/ASKme), be prepared to meet new people and provide assistance when asked.

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Follow the UofT Map on Twitter

Students, staff and faculty can now access information about the Student Life’s newly redesigned campus map on twitter.  The map’s twitter account address is @uoftmap.

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Alumni: Giving U of T More Reasons to be Proud

U of T recently launched new portrait videos on our alumni website.  Discover the incredible talent, progressive ideas and great achievements of your fellow grads as they lead the way in their chosen fields. In everything from medicine to law to business to the arts, these distinguished alumni are making important breakthroughs, innovating with new ideas, and solving the world’s problems. Hear their personal take on how U of T helped shape their personalities, develop their interests, and put them on the path to brilliant careers.  Check out the videos here.

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Student Awards for Engagement in the Arts

2010-2011 Awards

Nominations for the Arts Council Student Awards for Engagement in the Arts are now open for 2010-11.  Are you a musician, actor, dancer, arts journalist, poet, composer, writer or artist? Do you work behind the scenes as a set designer, stage manager, curator, producer, choreographer, etc?

STUDENTS: Do you know someone who shows exceptional engagement in the arts at U of T? How about you? The University of Toronto Arts Council Awards for Student Engagement in the Arts are designed to recognize outstanding contribution by students to the arts community at U of T.

STAFF AND FACULTY: Nominate students whom you feel deserve recognition.

CRITERIA:

  1. The award is open to any currently registered University of Toronto student on any of the three campuses.
  2. Nominees must have a cumulative GPA of B- or 2.7
  3. Work completed as part of an academic program does NOT apply
  4. Contributions must be through voluntary (unpaid) work at the University of Toronto

The deadline is May 6, 2011 and more information and forms can be found at http://www.arts.utoronto.ca/student-art-award.htm.

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Library Homepage Communications

Not surprisingly, one of the most frequently visited websites at the University of Toronto is our own Library homepage.  It’s currently an access point for information on journals and e-resources, as well as the link to the millions of physical holdings across the university.  Soon, it will also host significant and timely information for U of T students.  Our office has been collaborating with Chief Librarian Carole Moore and her I.T. team, to initiate a student information node on the Library’s main page.  The information will be of general interest for all students across U of T (like the Student Engagement in the Arts Awards) as well as specific student life information directed to students at each campus.  While you’re studying exams and writing final papers, keep an eye on the Library homepage for information relevant to you.

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The Wayfinding Project

As a pilot project of the Next Generation Student Information Service (NGSIS), a new Google-based campus map is due for release on 15 July 2011.

This mobile-friendly, layered map will integrate and replace the multiple versions of online campus maps that separately feature different aspects and services at U of T.  The map will also help students, particularly new students, navigate the campus using meaningful search words like “bookstore” and “registrar”.  This means that students will no longer have to know the names of buildings in order to find things on campus.

The first map layers will include accessibility, food, wireless, student services (including registrars), car parking, bike racks, TTC subway stations, green sites (including green roofs and battery drop-off sites), safety, study spaces and washrooms.  The map will evolve as additional layers are identified.  Some ideas for additional layers include points of interest like haunted sites, famous movie sites on campus, bank machine locations and baby friendly diaper changing sites.   

Would you like to get involved in NGSIS?  Please contact Mark Sedore at: mark.sedore@utoronto.ca.

Have ideas about what kind of layers would you like to see on this new map?  Let Cheryl Ziegler know at: c.ziegler@utoronto.ca.

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Course Evaluations

The University of Toronto is reviewing course evaluations to determine how they can be more effective. The Course Evaluation Framework Implementation Group is looking for input and ideas on a proposed framework, which you can find here.  If you have some thoughts on course evaluations, please email them to course.evaluations@utoronto.ca.

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Get Involved: Student Consultation Forum for NGSIS

The Offices of the Vice-Provost Students and the Chief Information Officer are looking for students to participate in developing the Next Generation Student Information Services (NGSIS).  If you’re a student with experience in Internet and web-based systems, or are passionate about improving the University’s information services for students, please get in touch with Mark Sedore in the Vice-Provost’s Office.  Please include your year and program of study, along with a brief description of your relevant background.  Joan Griffin can be reached here.

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Excellence in Teaching is a Priority at the University of Toronto

The Centre for Teaching Support & Innovation (CTSI) is a teaching and learning centre that helps faculty and TAs develop their expertise in the classroom.  CTSI offers workshops such as Helping First Year Students, Assignment Design, Active Learning in Math-Based Environments, and Supporting Students in Crisis, among many others.

To learn more about CTSI and its resources, please visit: http://www.teaching.utoronto.ca

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Students Site

The University has launched a new informational website for students, and recently expanded its “Discover” section.

This new web space framework consolidates, builds upon and integrates a diverse range of web sites based on the informational needs of students rather than on administrative or other structures.  The space strives to harness the rich complexity of UofT in a way that is meaningful to students and will be guided by best practices which support communications efforts that are relevant, accurate, timely and interactive.  Taking a student through the stages of “Discover”, “Apply”, “Start”, “Life”, and “Graduation and Beyond”, the site encourages students to explore at their level of interest and offers a  tri-campus entry at the point of “Start”.   The recently expanded “Discover” site provides a wealth of information to prospective students.  The suite of websites include:

Discover U of T: www.discover.utoronto.ca

Apply to U of T: http://www.adm.utoronto.ca/adm-awards/index.action

Start at U of T: http://start.utoronto.ca/Page4.aspx

Life at U of T: http://life.utoronto.ca/Page15.aspx

Graduation and Beyond: http://graduationandbeyond.utoronto.ca/Page17.aspx

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Council on Student Experience Working Groups

The Council on Student Experience, following on the findings in last year’s In Their Own Words Report, has broken into working groups to address key issues in the following areas:

  • Co-Curricular Involvement and School Spirit
  • Communication
  • Mentorship
  • Orientation and Transition
  • Quality of Service

Final reports from the working groups will be submitted in April.  Check back here for further developments!

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Prospective Students Included in U of T Community

Thanks to a new student portal, applicants to U of T can feel at home at the university even before they are accepted to study here.

Join U of T is an online gateway to the U of T experience for both applicants and admitted students. The website went live in mid-January and has already attracted more than 20,000 unique visitors, with visits from U of T applicants in 112 countries.

The website is a tri-campus effort, said Professor Jill Matus, vice-provost (students), designed to make U of T more approachable and welcoming.

“We hatched the idea because we know students coming to U of T often feel like it’s a big place and they’re lost in the crowd,” she said. “We wanted to personalize the admissions process and invite students to become part of the community when they apply.”

Once students submit an application, they receive a welcome email containing a unique user ID that allows them to log onto the Join U of T website. After they’re accepted, their login gives them access to additional portal features relevant to incoming students.

The site offers a rich environment for potential students to explore. They can check their application status, take part in live chats with representatives from various programs, peruse a collection of U of T photos, watch videos from the university’s YouTube channel and offer their opinions on questions posted on the site. A Twitter feed, student blogs and a Facebook page are also key Join U of T features, allowing prospective students to interact with others who may someday be their classmates.

To view the join U of T portal, click here: http://join.utoronto.ca/

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Advisory Committee on the Temporary Use of Space

The provision of facilities, including space used on a temporary basis, is central to the extra-curricular and co-curricular student experience at the University of Toronto.  The University operates under a philosophy that student activity space (broadly defined) is available in many areas around the campus.  There are a number of medium to large areas (e.g., UTM and UTSC student centres, Hart House, the Sussex Club House), many small spaces (e.g., lounges), and hundreds of tiny ones.  Additional space will be made available through the development of a Student Commons on the St. George Campus.  In addition, a considerable amount of classroom space is used by campus organizations on a temporary basis when it is not used for instructional purposes.   Access to University space is important in that extra-curricular engagement contributes to the student experience and the overall educational mission of the University.

In the fall of 2010, the Governing Council approved a new Policy on the Temporary Use of Space at the University of Toronto.  This Policy applies to all temporary use of bookable University space on all three campuses.  Administrative responsibility for this Policy rests with the Office of the Vice-President & Provost. Procedures for the application of the Policy will be set by the Office of the Vice-President & Provost and reported for information to the Governing Council or its designated Board or Committee.

The GC Policy can be found here: http://www.governingcouncil.utoronto.ca/policies/tempspace.htm

The Provostial administrative procedures that accompany the Policy can be found here:

www.provost.utoronto.ca/Assets/Provost+Digital+Assets/Provost/policy/Temporary+Use+of+Space.pdf

An Advisory Committee on the Temporary Use of Space has been established by the Vice-President & Provost in order to provide a forum for students and others to raise issues concerning the temporary use of space and to advise on the on-going development of procedures under the Policy. 

Specifically, the terms of reference for the committee include the following:

1. To review and make recommendations with respect to Procedures established under the Policy on the Temporary Use of Space at the University of Toronto.

2. To provide a forum for discussion of issues related to the temporary use of space and to advise the administration on these matters.

3. To assess the current use and allocation of student activity space.

Keep watching this blog for more information on developments with the Temporary Use of Space Committee throughout the year.

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